Project Assistant - Grants, Contracts Finance
The Project Assistant is responsible for central administrative duties.
This includes but is not limited to accurate processing of invoices and requisitions to ensure timely payment, requesting and terminating employee access to all systems, setting and cleaning up workstations, orienting new employees, basic IT troubleshooting, keeping process manual updated, compiling audit documents, managing and tracking statuses for signatures and proposals.
This position will also perform other duties such as file maintenance, supply orders, mail distribution, UPS shipments, conference room scheduling and set up for meetings, service requests, serve as backup to other team members, assist with office events, and other projects as assigned.
This person is primarily responsible for assisting with administrative tasks, conducting research, assisting in providing technical assistance to grantees, summarize and write reports, edit, and create presentations.
The Program Assistant will also perform other duties such as data entry; selected administrative duties such as filing and record keeping, photocopying, creating flyers and posters, update resources and documents, assist with special projects and, other duties associated with a project.
Qualifications:
Minimum Education Bachelor's Degree (Required) Minimum Work ExperienceAt least 1-3 years of relevant health care experience (Required)Experience with databases and medical search engines (Required)Required Skills/KnowledgeStrong writing and organizational skills.
Functional Accountabilities Communication1.
Produce reports and presentations.
2.
Communicate and summarize in an effective manner.
3.
Interact appropriately with grantees and families.
Support1.
Attend meetings and other training events.
2.
Maintain work schedule and reports to work on time.
3.
Anticipate project needs and works to accomplish them in a timely manner.
4.
Conduct literature searches effectively.
Safety1.
Speak up when team members appear to exhibit unsafe behavior or performance.
2.
Continuously validate and verify information needed for decision making or documentation.
3.
Stop in the face of uncertainty and takes time to resolve the situation.
4.
Demonstrate accurate, clear and timely verbal and written communication.
5.
Actively promote safety for patients, families, visitors and co-workers.
6.
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.
Organizational Accountabilities Project Management1.
Anticipate project needs and work to accomplish them in a timely manner.
2.
Work well with team members to accomplish project goals.
3.
Effectively produce reports and presentations.
Organizational Commitment/Identification1.
Partner in the mission and upholds the core principles of the organization.
2.
Committed to diversity and recognizes value of cultural ethnic differences.
3.
Demonstrate personal and professional integrity.
4.
Maintain confidentiality at all times.
Customer Service1.
Anticipate and responds to customer needs; follows up until needs are met.
Teamwork/Communication1.
Demonstrate collaborative and respectful behavior.
2.
Partner with all team members to achieve goals.
3.
Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving1.
Contribute to a positive work environment.
2.
Demonstrate flexibility and willingness to change.
3.
Identify opportunities to improve clinical and administrative processes.
4.
Make appropriate decisions, using sound judgment.
Cost Management/Financial Responsibility1.
Use resources efficiently.
2.
Search for less costly ways of doing things.
Recommended Skills Administration Advertising Brochure Design Clinical Works Confidentiality Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
This includes but is not limited to accurate processing of invoices and requisitions to ensure timely payment, requesting and terminating employee access to all systems, setting and cleaning up workstations, orienting new employees, basic IT troubleshooting, keeping process manual updated, compiling audit documents, managing and tracking statuses for signatures and proposals.
This position will also perform other duties such as file maintenance, supply orders, mail distribution, UPS shipments, conference room scheduling and set up for meetings, service requests, serve as backup to other team members, assist with office events, and other projects as assigned.
This person is primarily responsible for assisting with administrative tasks, conducting research, assisting in providing technical assistance to grantees, summarize and write reports, edit, and create presentations.
The Program Assistant will also perform other duties such as data entry; selected administrative duties such as filing and record keeping, photocopying, creating flyers and posters, update resources and documents, assist with special projects and, other duties associated with a project.
Qualifications:
Minimum Education Bachelor's Degree (Required) Minimum Work ExperienceAt least 1-3 years of relevant health care experience (Required)Experience with databases and medical search engines (Required)Required Skills/KnowledgeStrong writing and organizational skills.
Functional Accountabilities Communication1.
Produce reports and presentations.
2.
Communicate and summarize in an effective manner.
3.
Interact appropriately with grantees and families.
Support1.
Attend meetings and other training events.
2.
Maintain work schedule and reports to work on time.
3.
Anticipate project needs and works to accomplish them in a timely manner.
4.
Conduct literature searches effectively.
Safety1.
Speak up when team members appear to exhibit unsafe behavior or performance.
2.
Continuously validate and verify information needed for decision making or documentation.
3.
Stop in the face of uncertainty and takes time to resolve the situation.
4.
Demonstrate accurate, clear and timely verbal and written communication.
5.
Actively promote safety for patients, families, visitors and co-workers.
6.
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.
Organizational Accountabilities Project Management1.
Anticipate project needs and work to accomplish them in a timely manner.
2.
Work well with team members to accomplish project goals.
3.
Effectively produce reports and presentations.
Organizational Commitment/Identification1.
Partner in the mission and upholds the core principles of the organization.
2.
Committed to diversity and recognizes value of cultural ethnic differences.
3.
Demonstrate personal and professional integrity.
4.
Maintain confidentiality at all times.
Customer Service1.
Anticipate and responds to customer needs; follows up until needs are met.
Teamwork/Communication1.
Demonstrate collaborative and respectful behavior.
2.
Partner with all team members to achieve goals.
3.
Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving1.
Contribute to a positive work environment.
2.
Demonstrate flexibility and willingness to change.
3.
Identify opportunities to improve clinical and administrative processes.
4.
Make appropriate decisions, using sound judgment.
Cost Management/Financial Responsibility1.
Use resources efficiently.
2.
Search for less costly ways of doing things.
Recommended Skills Administration Advertising Brochure Design Clinical Works Confidentiality Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
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